A Reminder Notification System That Works Without You

Schedule one-time or recurring reminders for any business task, process, or deadline — then let RemindCal automatically deliver email and SMS notifications to your whole team.

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Two Ways to Remind

One-time alerts or recurring notifications — your choice

RemindCal supports both standalone reminders and automated recurring schedules for ongoing business processes.

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One-Time Reminders

Set a single reminder for a specific date and time. Perfect for upcoming deadlines, one-off tasks, or event-based notifications that don't repeat.

Upcoming audit or inspection date
Contract signature deadline
Project milestone notification
Open enrollment deadline
Annual review notification

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Recurring Reminders

Set a reminder that repeats on a schedule — daily, weekly, monthly, or yearly. Ideal for ongoing processes, regular check-ins, and periodic compliance tasks.

Weekly safety check reminders
Monthly financial report deadlines
Daily standup or team notifications
Quarterly compliance check-ins
Annual policy review reminders

Frequency Options

Every schedule your business runs on

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One-Time

Fires once on a specific date and time. No repeat.

☀️

Daily

Sends every day at your chosen time. Good for daily ops checklists.

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Weekly

Fires every week on the same day. Team meetings, weekly reports.

🗓️

Monthly

Sends on the same date each month. Invoices, filings, reviews.

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Yearly

Annual reminders — great for policy reviews and yearly compliance.

What Teams Use It For

Reminder notifications for every department

Any recurring business task that requires a timely nudge belongs in RemindCal.

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Monthly Financial CloseRemind accounting of month-end deadlines, reports due, or reconciliation tasks

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Compliance Check-InsQuarterly compliance reviews, policy audits, and regulatory filing reminders

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HR & Onboarding TasksNew hire check-ins, 30/60/90-day reviews, benefits enrollment windows

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Equipment MaintenanceScheduled preventive maintenance, filter changes, safety equipment checks

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Weekly Status UpdatesRemind project teams to submit weekly reports or update tracking boards

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Tax & Filing DeadlinesQuarterly estimated taxes, payroll filing dates, annual report deadlines

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Training RemindersRemind employees of upcoming required training sessions or e-learning deadlines

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Inventory & OrderingWeekly or monthly reminders to review stock levels, reorder supplies, audit inventory

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Vendor & Client Follow-UpsScheduled outreach reminders for key accounts, renewals, and relationship check-ins

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Security & IT RemindersPassword rotation schedules, security audits, software update notifications

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Safety InspectionsFire extinguisher checks, emergency drill reminders, first aid kit audits

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Team AnnouncementsScheduled communications for policy updates, open enrollment, or company events

Platform Features

Everything a reminder notification system needs

RemindCal's general reminder system is built for business teams managing recurring processes, not just personal to-do lists.

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One-time & recurring schedulesDaily, weekly, monthly, yearly, or a single date — fully configurable per reminder.
Email & SMS deliveryNotifications reach recipients by email, text message, or both channels simultaneously.
Multi-recipient supportSend any reminder to any number of team members, managers, or external contacts.
Custom message per reminderInclude full context — instructions, links, notes — in every notification message.
Calendar & dashboard viewSee all your scheduled reminders in a calendar or list view, filterable by type.
Combined with expiration trackingUse general reminders alongside document expiration tracking — both in one account.

FAQ

Common questions

What's the difference between general reminders and expiration tracking?

Expiration tracking is for items with a specific expiration date (contracts, licenses, insurance). General reminders are for recurring or one-time business tasks not tied to an expiration — like monthly report deadlines, weekly safety checks, or quarterly reviews. Both live in the same RemindCal account.

Can I send a recurring reminder to a different group each time?

Recipients are configured per reminder and fire to the same group each time the recurring schedule triggers. To send to different groups, create separate reminders for each group.

How many recurring reminders can I create?

The Starter plan includes 500 general reminders and the Professional plan includes 1,000. Both are separate from your expiration tracked items allowance.

Can reminders include attachments or links?

You can include any text, links, or instructions in the reminder message field. Document file attachments are available on expiration-tracked items. For general reminders, include relevant URLs or instructions directly in the message body.